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Delightfully Simple Appointment Scheduling Software

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# Delightfully Simple Scheduling

The only scheduling software that books team members and resources together.
Scheduling, email notifications, payments - it's all in one place.

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## How does it work

Create an automated scheduling flow that lets your clients schedule appointments, classes, rooms or equipments with just a few simple steps.

### Create a customized booking page

Showcase your services, manage availability, and sync with external calendars to streamline bookings and maximize online appointments—all within a fully customizable, white-label solution.

##### External calendar sync

Syncs with Google calendar and Outlook calendar to update real-time availability and prevent double-bookings.

##### Flexible event and time setting

Create one-on-one meetings or group events, and set multiple duration lengths, event booking window, event padding time, or block off specific times.

##### Auto-timezone detection

Detect timezone difference automatically so customers can schedule events either at their local timezone or in your locked timezone.

##### Package booking

Sell bundled services and products in packages, give discounts on bulk purchase sessions, and get paid for multiple appointments at once.

##### Resource booking

Manage availability and bookings for resources like meeting rooms, studio spaces, or equipment rental all under one account.

##### Multi-host team scheduling

Centralize team and resource availability on a single booking page. Delegate hosts as reserved, round-robin, ranking by priority, or allow individual booking pages for team members.

### Set up intake forms, email reminders, and pricing

Effortlessly collect client information, keep them informed through emails and SMS reminders, and watch your revenue grow.

##### Customizable intake form

Collect important guest information through customized intake forms that support various question types.

##### Accept payments

Connect to Stripe to accept payments online, offer coupons, sell event tickets and charge add-on items in a fast and secure manner right on your booking page.

##### Virtual meetings

Share auto-generated unique meeting links with booked guests through Zoom or Google Meet.

##### Event requests

Accept or decline event requests after reviewing the prospect's intake form information and take full control of your schedule.

##### White-label email notifications

Send white label confirmation, reminder and rescheduling emails from your own email domain to keep booked guests informed, with your branding highlighted.

##### SMS reminder

Remind guests of scheduled events with automated SMS text messages to reduce no shows - at no extra cost.

### Install CozyCal on your website, and share a custom link

Embed CozyCal on your website for a seamless scheduling experience so you can accept bookings anytime, anywhere.

##### Website widget

Embed the booking page widget on any websites with only a short snippet code. Instead of being redirected to another domain, booking guests stay right on your website.

##### Customize booking links

Customize your booking page URL (*book.yourcompany.com*) to match your brand and make it easy for clients to remember and find your scheduling page.

##### Integrations

Connect CozyCal with your existing workflows to power up your scheduling process.

##### Booking analytics

Track booking trends, cancellation rates, and top-performing services to optimize your business performance and maximize revenue.

##### Client database

Search scheduled guests, track booking history, and export client contact list for newsletter emailing or data analytics all through a centralized client database.

##### Mobile friendly interface

Responds quickly on mobile devices allowing guests to schedule on the go.

### Manage booked sessions on a simple calendar

Quickly filter to view booked events, check client information and booking history, reschedule or cancel events on a centralized dashboard.

### Accept payments with just one click

Integrate your customized scheduling process with Stripe, the world's most powerful payment platform, to effortlessly collect payments for appointments, group bookings, events, tours and workshops.

Sell packages or enable multi-guest scheduling that set maximum attendee limits per booking to capture more revenue and grow your business.

## Team scheduling made simple

Let your team have complete control over work schedule.

##### Collaborate with team members & manage resources

Invite coworkers to join your team booking page, pool availability with multi-host scheduling, or create individual team member booking pages to make scheduling accessible for guests.

##### Flexible multi-host team scheduling

Auto-assign bookings to team members and resources in a round-robin style, designate reserved hosts, rank by priority, or allow guests to choose who they want to book with.

##### Have full control over team scheduling

As the admin, you can get a bird's eye-view of all bookings by filtering team members, create team-wide schedules and manage others' availabilities flexibly.

##### Integrate with existing workflows

Integrate with Google calendar, Outlook calendar, Zoom, Stripe, and other tools to automate tasks and streamline your online scheduling process.

## A scheduling tool serving all kinds of industries

Build a scheduling flow that tailors to your company's unique needs.

##### Education

##### Events

##### Fitness

##### Healthcare

##### Professional services

##### Venue

##### Wellness

##### Other services

## Loved by individuals and teams worldwide

CozyCal works around the clock to take care of scheduling for your business.

“CozyCal has helped my team **convert 50% more customers** through the website. It frees up more time for my team to talk to clients on the phone. It's super easy to install and use. I highly recommend it.”

**Chris Fawcett**
**Third Marble Marketing**

“CozyCal is **so much cleaner than Calendly**. It's a nicer experience for people I schedule meetings with, and the admin UX is way easier to navigate. I recommend people to give CozyCal a try.”

**Andrew Rasmussen**
**Canny**

“Our team at What Works love CozyCal. Compare to other scheduling software, it's so simple, straightforward and beautiful. We use CozyCal to book podcast recordings and chat sessions. **When we switched over from Acuity to CozyCal for scheduling, it felt great.**"

**Shannon Paris**
**What Works**

“For me, **CozyCal's SOO easy to use as a scheduling software**. The set up was a breeze. Integrating it to the website was easy. From the customers appearance (those who visit my website to schedule), CozyCal looks very clean. Very user-friendly appointment scheduler. ”

**Ryan Lawlor**
**Blaire Upper Cervical Chiropractor**

“We have tried other appointment scheduler, but CozyCal is the most aesthetic and intuitive one. We have **enjoyed 80% increase in bookings**, and that's partly due to CozyCal. We easily save 1 hour per day using CozyCal!"

**Justine Dewavrin**
Dream it Yourself Wedding Studio

“I just wanted to say how THRILLED I am with this scheduling software. Every time I look for something I need to do, it's like **CozyCal reads my mind and have it all ready to go for me**. For appointment scheduling, CozyCal has worked so smoothly and looks beautiful. My clients are actually using it. So thank you! ”

**Jessica Emery**
Managing Director of **The Emery Law Firm, LLC**

## Built by a nimble team of two, with care

Hi, we're Chris and Kat, the cofounders of CozyCal, hailing from the beautiful Pacific Northwest in Vancouver, Canada.

As avid users in the digital world, we faced our share of frustrations with existing scheduling solutions. They were often rigid, overly complex, or riddled with hidden fees. Our mission was clear, to **build a functional and delightful scheduling tool designed for everyone.

‍**We take pride in building CozyCal as a self-funded, bootstrapped endeavor. Being independent empowers us to prioritize the needs of our community and put our users' best interests at heart. We want to help businesses
grow sustainably—just as we aspire to do ourselves.

By transparently sharing our product roadmap and changelog, we are committed to improve CozyCal through a close-knit customer feedback loop. Our ears are all open for your feedback and suggestions. We hope you'll join us and make scheduling fun again!

### Questions & Answers

Have more questions? Contact us at **support@cozycal.com**

**What is CozyCal and what makes it different from other scheduling software?**

CozyCal is a scheduling software that offers hybrid booking, allowing businesses to schedule both team members and physical resources (meeting rooms, equipment, studios) in a single booking flow. CozyCal also serves as a simple ticket and event booking system, enabling businesses like bike tour companies, walking tours, workshops, and classes to sell packages and accept multi-guest bookings where one person can book and pay on behalf of multiple attendees.

This versatility makes it ideal for law firms that need to book attorneys and conference rooms together, photography studios that need to book photographers and studio space simultaneously, coworking spaces managing desk and room reservations, or tour operators managing group bookings.

Unlike Calendly or Acuity Scheduling, which focus primarily on one-on-one appointment scheduling, CozyCal seamlessly combines resource management, team scheduling, and event ticketing in one platform.

**How much does CozyCal cost?**

CozyCal offers two pricing plans: The **Pro plan** costs $15 per user per month when billed annually (or $20/month when billed monthly) and includes all core features like team scheduling, resource booking, round-robin assignment, and integrations.

The **Plaid plan** costs $25 per user per month annually (or $30/month monthly) and adds white-label features including custom domain booking pages (book.yourcompany.com), white-label email notifications from your domain, and removal of all CozyCal branding.

Teams with more than 10 users receive volume discounts. All plans include a **10-day free trial** with no credit card required.

**How does CozyCal compare to Calendly?**

CozyCal and Calendly serve different audiences. Calendly focuses on sales teams, recruiters, and enterprises with strong CRM integrations like Salesforce. However, Calendly lacks resource booking (rooms, equipment, studios), package booking for selling appointment bundles, event request functionality for manual approval, and accessible white-label pricing. CozyCal specializes in service-based businesses needing more versatility.

Key differences include hybrid booking that schedules both team members and resources simultaneously (like booking an attorney and conference room together), package booking for selling session bundles upfront, event request features for manual approval, multi-guest bookings where one person books for multiple attendees (tours, workshops), and complete white-label branding at $25/user/month versus Calendly's enterprise-only white-label option.

As a small team, CozyCal provides direct founder support with responses within hours and a public roadmap where users vote on features. For businesses needing resource management, appointment packages, or white-label branding without enterprise pricing, CozyCal is the better choice.

**Does CozyCal integrate with Clio for law firms?**

Yes, CozyCal integrates seamlessly with Clio Manage's calendar through two-way sync. When a client books an appointment through CozyCal, it automatically appears in your Clio calendar with all relevant details. Conversely, any events you add to your Clio calendar will block time in CozyCal to prevent double-booking.

This integration makes CozyCal an affordable alternative to Clio Grow's built-in scheduler, which costs $89 per user per month plus a $549 setup fee. With CozyCal at $15/user/month and no setup fee, a three-attorney firm saves $2,664 per year while gaining more advanced scheduling features.

**Can I book both a team member and a resource (like a meeting room) at the same time?**

Yes, this is CozyCal's signature **hybrid booking** feature. You can create event types that require both team member availability and resource availability simultaneously.

For example, a law firm can set up a "Client Consultation" event type that automatically books both an available attorney and an available conference room in one booking flow. When a client selects a time, CozyCal checks availability for both the team member and the resource, ensuring neither is double-booked. This eliminates the need to use separate systems for staff scheduling and room booking.

**What industries and businesses use CozyCal?**

CozyCal serves a wide range of service-based businesses, with particularly strong adoption in law firms, photography and video studios, fitness and wellness centers, coworking spaces, consulting agencies, tour operators, event organizers, and educational institutions.

Law firms use CozyCal for client intake scheduling and conference room management with Clio integration. Photography studios use it to book both photographers and studio space while selling session packages. Coworking spaces use it for hot desk reservations and meeting room bookings. Tour companies and event organizers use it for group bookings and ticketing, where one guest can book and pay for multiple attendees (such as bike tours, walking tours, workshops, or classes).

Any business that needs to coordinate staff schedules, physical resources, or multi-guest event bookings benefits from CozyCal's flexible booking capabilities.

**What is white-label scheduling and why would I need it?**

White-label scheduling means removing all CozyCal branding and presenting the scheduling system as if it were your own. CozyCal's Plaid plan includes three white-label features: custom domain booking pages (book.yourcompany.com instead of cozycal.com/yourcompany), white-label email notifications sent directly from your email domain, and complete removal of CozyCal branding from all client-facing interfaces.

Law firms, agencies, and professional services businesses often need white-label features to maintain brand consistency and project a premium, professional image. If your clients should never know you're using third-party scheduling software, white-label features are essential.

**How does CozyCal's team scheduling work?**

CozyCal's team scheduling coordinates appointments across multiple team members with flexible assignment options. Clients can book with any available team member or select a specific person.

Round-robin distribution automatically assigns bookings evenly among team members, and you can create multiple **round-robin** round-robin groups for different departments. Priority-based assignment allows senior team members to receive bookings first. Pooled availability shows combined time slots when all selected team members are available simultaneously, essential for multi-attorney depositions or group consultations.

The platform handles individual team calendars, manages different time zones automatically, and allows customizable booking permissions per team member.

**Does CozyCal work for photography studios and venue rentals?**

Yes, CozyCal is particularly well-suited for studios and venue rentals because of its resource booking and hybrid scheduling capabilities. Photography studios can book both studio space and photographers together, ensuring both resources are coordinated. Recording studios can manage equipment booking alongside engineer scheduling.

Event venues can handle room rentals with setup crew coordination. Coworking spaces can manage hot desk reservations, meeting room bookings, and day passes. The package booking feature also allows studios to sell session bundles like "5 Studio Sessions" or "Monthly Studio Membership," improving revenue and client retention.

**Can CozyCal be used for event and workshop booking?**

Yes. CozyCal is perfect for events, workshops, classes, and group activities. You can accept registrations, manage capacity, and collect payments all in one place.**

Multi-guest registration:** Allow one person to book and pay for multiple attendees in a single transaction, ideal for tours, workshops, fitness classes, or seminars. Set maximum capacity limits, and CozyCal automatically closes registration when full.

‍**Flexible pricing:** Charge per-person rates (pricing multiplies by attendee count), flat group rates, or tiered pricing for different group sizes. Stripe integration handles all payments automatically.

‍**Customizable intake forms:** Collect essential information from the primary booker and optionally gather details for additional attendees.

This eliminates complex ticketing systems and makes CozyCal a simple, effective solution for tour operators, workshop facilitators, fitness instructors, event organizers, and any business offering group experiences.

**Can I embed CozyCal on my website?**

Yes, CozyCal is designed for seamless website embedding with three options: inline embed displays your booking page directly within your website page, the floating button adds a customizable "Book Now" button that opens a popup overlay, and the custom button option lets you trigger the booking popup from any existing button.

All embedding options require just one line of code and work on WordPress, Webflow, Squarespace, Wix, and custom HTML sites. The embedded booking page automatically matches your website's width and can be styled with custom CSS. For the most professional appearance, Plaid plan users can use a custom domain like book.yourcompany.com.

## Start receiving more bookings online today!

Enjoy a 10-day free trial with all the features. No credit card required.

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