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Paidnice - AR Automation for Xero & QuickBooks

Features

#### Powerful AR Automation

Add Late Fees & Interest

Automatically issue late fees and interest when overdue.

Auto Send Statements

Automated weekly or monthly customer account statements.

Email & SMS Reminders

Send email and SMS payment reminders that get seen.

Escalations

Escalate and assign overdue invoices for manual follow up.

Customer Portal

New

Self-service hub for your customers payment & billing needs.

AR Insights & Reporting

New

Visibility and insights on your cashflow and expected payment dates.

Quote Reminders

Remind your prospects about expiring quotes or estimates.

Prompt Payment Discounts

Incentivise prompt payment with automated discounts.

#### Integrations

Xero

Connect Paidnice to Xero.

QuickBooks

Connect Paidnice to QuickBooks.

View all Integrations

See all integration options

Book a Free Demo

Connect with our team to answer your questions or help you get setup.

Book a Demo

Customer Success Stories

See how companies like yours are getting paid quicker with Paidnice.

Watch Success Stories

Find an AR Expert

Discover cashflow experts who can help you setup Paidnice.

Find an Expert

Read the latest on the blog

Get the latest insight into cashflow advisory

Read Blog Posts

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# Stop chasing invoices.
‍Start getting paid.

- Ditch the chaotic spreadsheets, post-it notes and manual interest calculations.

- Automate late fees, reminders, statements, and calls.

- Build a consistent, best practice receivables process.

- #1 AR Automation for **Xero** and **QuickBooks.**

Try it Now - It's Free

See it in Action

*Discuss your requirements with an expert -* *book a demo*

Testimonial Carousel

★ ★ ★ ★ ★

★ ★ ★ ★ ★

★ ★ ★ ★ ★

Read all 100+ reviews

AR AUTOMATION FOR XERO, QUICKBOOKS & MORE

## Finance teams hate late payments.
We make them disappear.

- Before, you were constantly chasing down late payments & overdue invoices.

- Before, you were manually sending reminders, statements & follow-ups.

- Before, you were dealing with excuses & delays from customers who don't prioritize your invoices.

- Now you have cashflow you can count on with consistent on-time payment.

- Now you have set & forget automated reminders, late fees & statements.

- Now customers prioritise your invoices to avoid penalties, ensuring your invoices are paid promptly.

Xero Awards Banner

🏆 Xero Global App Awards 2025

## Recognized as a Finalist in 4 Categories

Globally recognized for helping businesses get paid faster with seamless payment solutions

See the finalists

Paidnice Features Section

GET PAID ON TIME, EVERY TIME

## Build a bulletproof accounts receivable process

Stop chasing payments and get paid on time, every time with automation that works

Ensure Consistency Automated Actions Spot Risks Client Portal AR Reporting

### Never miss a follow-up again

Automate your entire AR workflow with intelligent sequences that adapt to each customer's payment behavior.

- #### Multi-channel reminders

Email, SMS, and even automated phone calls to reach customers their preferred way
- #### Smart scheduling

Set optimal send times based on customer timezone and past engagement patterns
- #### Dynamic templates

Personalized messaging that automatically adjusts tone based on payment history
- #### Quote expiry reminders

Never lose deals with automated reminders sent before quotes expire to drive decisions

Learn more - book a demo

### Turn payment terms into action

Automatically enforce your policies with smart incentives and penalties that drive on-time payment.

- #### Smart late fees & interest

Apply flat fees, interest or finance changes or compound interest automatically when payments are overdue
- #### Early payment discounts

Offer dynamic discounts to incentivize faster payment and improve cash flow
- #### Flexible rules engine

Create custom workflows for different customer segments and invoice types
- #### Automatic statements

Send professional account statements on autopilot with scheduled delivery and smart distribution

Learn more - book a demo

### See everything, miss nothing

Get real-time insights into your AR health with dashboards that highlight what needs attention now.

- #### Escalate & Act

Automatic escalation when invoices or debts get out of hand, and act on them fast before they become an issue
- #### Team collaboration

Assign tasks, leave notes, and coordinate collection efforts seamlessly
- #### Custom alerts

Get notified when key metrics change or specific accounts need attention

Learn more - book a demo

### Make paying you effortless

Give customers a branded self-service experience that removes friction from the payment process.

- #### Your brand, front and center

Custom domain, logo, and colors make it feel like a natural extension of your business
- #### One-click payments

Accept all major payment methods with saved payment details for repeat customers
- #### 24/7 access

Customers can view statements, download invoices, and pay anytime, anywhere

Learn more - book a demo

### Make data-driven AR decisions

Comprehensive reporting and analytics that give you complete visibility into your receivables performance.

- #### Aging analysis

Track payment trends with detailed aging buckets and historical comparisons
- #### DSO tracking

Monitor Days Sales Outstanding with automated calculations and trend analysis
- #### Customer insights

Identify payment patterns and risk scores for every customer automatically

Learn more - book a demo

CONNECT YOUR BACK OFFICE

## Seamlessly connects with your accounting tools and more

Keep your existing invoicing and accounting tools. Extend and empower their capabilities for collections with Paidnice.

See all Integrations

A TEAM THAT HAS YOUR BACK

## Global Expertise, local support

Need help? The Paidnice team is available in every time zone, has deep collections accounting expertise, and can support you on your journey on taming your cashflow.

"It's the best service I have had from anyone in years. They set us up for success from the start, and have been there each step of the way."

Anna H. on the **Xero App Marketplace**

WORLD CLASS AR TECHNOLOGY

## The all-in-one accounts receivable software for your business

### Send Reminders

Automate email & SMS with powerful reminders.

### Late Fees & Interest

Automatically apply and send late fees and interest.

### Automate Statements

Schedule automatic statement sends each month.

### Escalate & Track Calls

Escalate and assign overdue invoices for manual follow up.

### Customer
Payment Portal

Self-service hub for your customers payment and billing needs.

### AR Insights & Reports

Report and measure Days Sales Oustanding and other critical KPIs with dashboards.

### Prompt Payment Discounts

Encourage early payment with automated prompt payment discounts.

### Coordinate AR Internally

Invite your team, and make Paidnice a part of your AR workflow.

"Paidnice makes us look like heroes. It’s unlocked cash they didn't have or that they were paying interest on. **So that's their big win****.**"

Roman Tepes

Director, Balance My Books

Read more

More Success Stories

Paidnice Testimonials

# 5 STAR AR AUTOMATION

Read more than 100+ 5 star reviews

JB

Justin Baron

United Kingdom

★ ★ ★ ★ ★

Great software and support

Really saved us time in helping customers settle multiple part paid Xero invoices in a single Stripe payment. Plugs this hole in Xero functionality. The Paidnice team were responsive and effective when I had support issues and creative with workarounds for our particular needs.

✓ Yes, I recommend this product.

JD

Jack Deverson

United Kingdom

★ ★ ★ ★ ★

Superb app

Paidnice is a brilliant Xero app. While I'm sure the user interface could be fancier, it is so great at the core problems it sets out to help businesses solve. We have seen a reduction in late payments and bad debt, in a relatively short timeframe since using it. The customer support is second to none, and compared to competitors in this space, it does as much if not more, and offers excellent value for money. Can't recommend highly enough.

✓ Yes, I recommend this product.

MS

Mark Shore

United Kingdom

★ ★ ★ ★ ★

Great App. Even better team.

The app is easy to use does what it claims to do and has already started to show improvements in our Accounts Receivable with less effort from the accounts team. But the main reason is the responsiveness of the team behind Paidnice. Excellent customer service and support.

✓ Yes, I recommend this product.

BN

Brandon Nigrini

USA

★ ★ ★ ★ ★

Paid? Nice!

Paidnice has been amazing to use. The dashboard is user-friendly and intuitive. Their support team (shoutout to Ashley!) is lovely and speedy on any issues or queries you may have.

So far I am very happy with this product and very happy that I have a few less things to think about in my day to day.

✓ Yes, I recommend this product.

JM

Jake McElwaine

Australia

★ ★ ★ ★ ★

Awesome Software!!!

Wow, this software is so amazing! It has literally reduced our outstanding debtor. It is super easy to use, and the staff are super helpful. I would give it more stars if it was possible.

✓ Yes, I recommend this product.

LW

Leisha Wheatley

Australia

★ ★ ★ ★ ★

Accounts receivable process streamlined and automated

Since we started using Paidnice only a short time ago, we have seen a drastic improvement in how much quicker our clients are paying our invoices. The whole accounts receivable process is totally automated now and being able to set up a customisable set of emails for different client groups has been great.

✓ Yes, I recommend this product.

WP

W.P.

Canada

★ ★ ★ ★ ★

Worth every penny. Huge impact on AR.

We moved to Paidnice late in December 2024 when our Receivables (and their age) were hitting records highs. For context, we do strictly business-to-business, and the majority of clients are manufacturing .. and these days those clients are stretching their payables a lot, and that might be an understatement.

January 15, our receivables had hit 113 days with about 76% being overdue.

In the 5 months since..
Our receivables 'Days Sales Outstanding' dropped from 113 days in January to around 60 by March half of that by May 15. We're at 31.6 days as of today. \[So 113 > 31.6 in 5 months!\]

OVERDUE invoices made up 75.5% of our invoices in January and today .. they represent 27.3% or our receivables, and 8.6 DSO.

In our setup Paidnice sends reminders for every invoice, a week before the due date, a week after and then again regularly. It also send out full statements to all but a few clients that we've whitelisted (because they pay like clockwork).

Paidnice has had a huge impact on our AR and we do absolutely recommend it.

✓ Yes, I recommend this product.

JC

Jeshua Crous

South Africa

★ ★ ★ ★ ★

Exceptional product at a good price

Very user friendly platform to calculate interest due at a good price. Denym (app author) is quick to respond to enquiries and is a pleasure to work with. Lastly, spending some time on finer customisation (additional settings) can help you to get the best from the app.

✓ Yes, I recommend this product.

RC

Ryne Carpenter

USA

★ ★ ★ ★ ★

Definitely Worth It

Paidnice removes the need for business owners to manually check invoices to ensure late fees are added correctly. You just need to set it up once, and then let it do its thing. This gives back time to the business owner to focus on more important things.

✓ Yes, I recommend this product.

HF

Harvey Fisher

USA

★ ★ ★ ★ ★

Great App to have

I would recommend this app because it has helped me to stay on top of my A/R collections. The automation has saved me time in sending and the collection process. Customers are paying much faster now by my firm using this app.

✓ Yes, I recommend this product.

AC

Alexander C.

USA

★ ★ ★ ★ ★

Wow! An avalanche of cash!

Within 2 weeks of implementing Paidnice, our bank account experienced an avalanche of cash. We deal mostly with large b2b where our invoices often go missing during the approval process. Paidnice automates our outreach and statements allowing us to be paid much faster.

✓ Yes, I recommend this product.

CT

Christine T.

USA

★ ★ ★ ★ ★

Automation Game Changer

Automating invoice reminders and late fee assessments has been a huge time savings for my business. I spend almost no time chasing accounts and never have to assess or police late fees on my own. I like all the options for customization of customer groups. I make the fee of this app back and more in collecting late fees -- so worth it!

✓ Yes, I recommend this product.

RC

Richard C.

New Zealand

★ ★ ★ ★ ★

Gamechanger

After carefully considering various options, we opted for Paidnice, and it has truly transformed our operations. The time-consuming task of chasing debt and sending statements is now a thing of the past, as everything is handled automatically. Our communications are sent from our own domain via email, giving them a professional and personalized touch. This program seamlessly integrates with Xero and has significantly improved our processes.

✓ Yes, I recommend this product.

LO

Louis

South Africa

★ ★ ★ ★ ★

Paidnice is a great tool

Paidnice is a great tool to keep your clients accountable, adding a critical feature that Xero was lacking. It's literally a set-and-forget type of application that once you configure it automatically charges interest to clients who do not keep to their payment terms. We saw a great improvement in the average time to pay accross all clients and the subscription cost is more than covered by the interest generated, so it pays for itself.

✓ Yes, I recommend this product.

RO

Roman

Australia

★ ★ ★ ★ ★

Great system for Managing Accounts Receivables.

Does what it claims to do and reduces accounts receivables.

✓ Yes, I recommend this product.

GM

GM

Australia

★ ★ ★ ★ ★

The Best Reminder System

We use Paidnice as our reminder platform, we utilise the email and SMS reminders.

Since on-boarding Paidnice into our accounting workflow we have experienced a great boost in productivity, as we no longer need to manually track down debtors. This positive change has significantly improved team morale, as dealing with debtors can be frustrating.

We also appreciate that greater level of control and frequency of Paidnice's reminders over what is traditionally over in our accounting platform.

The support team at Paidnice has been an exceptional source of assistance for any challenges we've encountered. Their support has exceeded my initial expectations, making our overall experience truly outstanding.

✓ Yes, I recommend this product.

JU

Jan Utilinova

South Africa

★ ★ ★ ★ ★

Mind blowing! Highly recommended

PaidNice has proven to be a game-changer for my business. Its user-friendly interface, coupled with robust payment processing capabilities, has streamlined our financial operations effortlessly. The platform's reliability and swift customer support ensure a seamless experience. Highly recommended for anyone seeking a hassle-free payment solution!

✓ Yes, I recommend this product.

DR

Dennis Rhein

Canada

★ ★ ★ ★ ★

Paidnice helped us claim $90k back in 2 months

I sought out Paidnice to help me tackle and automate collection on over $90k in unpaid invoices. After 2 months after implementing Paidnice's set-it-and-forget-it payment automation, our overdues dropped below $10k. The late fees are effective and issue with plenty of customisation. Thanks for the great support Paidnice!

✓ Yes, I recommend this product.

DT

Danielle Thames

USA

★ ★ ★ ★ ★

Integrates seamlessly with Xero

Integrates seamlessly with Xero, and the process is simple and straightforward. It performs exactly as promised, and is the best option we've found for automating late fees and interest charges. Highly recommend for anyone looking to automate this process!

✓ Yes, I recommend this product.

AN

Anna

New Zealand

★ ★ ★ ★ ★

Exceptional App and Service

So happy with the service provided by Ashley at Paidnice. The best service I have had from anyone in years. The product does exactly what it says and we are thrilled to have changed to sending invoices and statements via Paidnice instead of through Xero. Thanks to the team for the excellent service provided.

✓ Yes, I recommend this product.

TI

Tony Izzet

Australia

★ ★ ★ ★ ★

Great team and app

Paidnice has been very helpful in reminding our clients when their invoices are due. Simple to setup and has features such as SMS and email reminders, furthermore, the ability to add admin fees / late fees to overdue invoices does entice usually late-paying clients to pay on time.

Additionally, the support team is prompt, answers all questions in detail and has even added features we thought were important for us to have.

Thanks heaps, keep up the fantastic work.

✓ Yes, I recommend this product.

Read more reviews or Watch our case studies

Paidnice 30-Day Timeline

# Here's what you can get done with
Paidnice in just 30 days

You're too busy keeping the books balanced to manually track every invoice. And when payments are late, your cash flow forecasts become meaningless.

Try it Now - It's Free

Today

Day 5

Day 30

### Get started.

- Connect your Xero or QuickBooks account in minutes
- Select preset automation templates in two minutes
- Preview your upcoming automated actions queue instantly

### Get comfortable.

- Move from approving actions to scheduling them automatically
- Set up your full payment terms for all or specific customer segments
- See your first payments rolling in on time, not weeks late

### Ask why you didn't switch years ago.

- **Watch your late payments drop by 50%**
- Replace manual collection actions with intelligent automations
- Spot late payment risks within days instead of discovering them a month later

## You know the problem, now fix it

Finance teams who win don’t chase payments, they prevent late ones.

Try Paidnice Free

ACCOUNTS RECEIVABLE SOFTWARE

## Stop Reacting. Start Controlling.

- Save hours on collections each month.

- End invoice due-date uncertainty.

- Automate your accounts receivable process from end-to-end.

- Connect to Xero, QuickBooks, Stripe and more.

Try it Now - It's Free

See Pricing

Paidnice ends invoice due-date uncertainty for Xero and QuickBooks by automating reminders, statements, calls and late fees to build a consistent, best-practice accounts receivables process.

Product

Add Late Fees & Interest

Auto Send Statements

Email & SMS Reminders

Escalations

Customer Payment Portal

New

AR Insights & Reporting

New

Quote Reminders

Prompt Payment Discounts

SMS Reminders

Accounts Recievable Software

Credit Control Software

AR Automation

AR Automation For

Managed Service Providers

Wholesale & Distribution

Law Firms

Property Management

Integrations

Xero

QuickBooks

**Stripe**

**Custom Payment Links**

**Netsuite**

**Sage**

**Dynamics 365**

**HubSpot**

**Pipedrive**

**Zapier**

**Pinch**

**Custom Invoice API**

**All Integrations**

Resources

Getting Started

Watch a Demo

Support

Find an Expert

Invoicing Mistakes Guide

AR Best Practices Guide

AR Dictionary

Late Fee Laws State

Usury Laws by State

State Economic Dashboard

AR Statistics Dashboard

Find Accounting Events

Late Fee Finder

Paidnice ROI Calculator

Tools

DSO Calculator

Net 30 Calculator

**AR Turnover Calculator**

**Bad Debt Expense Calculator**

**AR Aging Analysis Tool**

**Inventory Days on Hand Tool**

Late Payment Interest Calculator

UK Statutory Interest Calculator

EU Late Payment Directive Calculator

Early Payment Discount Calculator

US Tariff Calculator

Cash Collection Cycle Calculator

Invoice Factoring Calculator

Collection Efficiency Calculator

Invoice Generator

Estimate Generator

Quote Generator

PO Generator

Credit Note Generator

Company

About us

Success Stories

Contact

Partner Program

Reviews

Blog

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